Privacy policy

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit or use our photography and content-creation studio rental website (“Site”) and services (“Services”). By accessing our Site or booking with us, you consent to the practices described in this policy.

1. Information We Collect

A. Personal Information

We may collect personal information that you voluntarily provide when booking or contacting us, including:

• Name
• Email address
• Phone number
• Billing information
• Social media handles (optional)
• Company name (optional)

B. Usage Data

When you visit our website, we may automatically collect:

• IP address
• Browser type and version
• Device information
• Pages viewed and time spent
• Referring website
• Cookies and tracking pixels

C. Media Uploaded or Produced in the Studio

If you upload files to the Site (e.g., for editing or livestream assets) or create media in our studio during a rental, that content remains your property. We do not access, use, or distribute your files unless:

• You grant written permission;
• Access is required for technical support, livestreaming, or editing services you specifically request.

2. How We Use Your Information

We may use your information to:

• Process bookings and payments
• Communicate regarding reservations or support
• Customize user experience
• Improve the Site and Services
• Send promotional or informational emails (you may opt out at any time)
• Maintain internal business records
• Comply with legal obligations

3. How We Share Your Information

We do not sell your personal data. We may share information with:

• Service providers (payment processors, scheduling systems, email systems)
• Technical contractors assisting with studio equipment, livestreaming, or editing services
• Legal authorities if required to comply with the law
• Successor entities in the case of business sale or merger

All third parties are required to protect your information.

4. Cookies & Tracking Technologies

We use cookies and tracking technologies to:

• Improve website performance
• Understand user behavior
• Support retargeting campaigns (e.g., Facebook Pixel, Google Analytics)

You may disable cookies through your browser settings.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. However, no method of transmission over the Internet is 100% secure.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal information
• Update or correct your data
• Request deletion of your data
• Opt out of marketing communications

To make a request, contact:
Hello@SignatureRentalStudio.com

7. Third-Party Websites

Our Site may link to third-party sites. We are not responsible for their content or privacy practices.

8. Children’s Privacy

Our Site is not intended for individuals under 13. We do not knowingly collect personal information from children.

9. Policy Updates

We may update this Privacy Policy at any time. The “Last Updated” date will be revised accordingly.

10. Contact Us

If you have questions about this Privacy Policy, contact:
Hello@SignatureRentalStudio.com

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General terms

Terms & Conditions

Last Updated: 25 November 2025

These Terms govern your use of our studio, equipment, and website. By booking or accessing our Services, you agree to be bound by these Terms.

1. Studio Rental Policies

A. Reservation & Payment

• All bookings must be made through our online scheduling system.
• Payment is required to confirm a reservation.
• Additional charges may apply for overtime, equipment add-ons, or damage.

B. Cancellation & Rescheduling

• Cancellations made more than 72 hours in advance receive a full refund.
• Cancellations made 24–72 hours in advance receive studio credit only.
• Cancellations within 24 hours are non-refundable.
• Rescheduling is subject to studio availability.

C. Arrival & Overtime

• Setup and teardown must occur within your booked time.
• Exceeding your reservation time may result in an overtime fee billed in 30-minute increments.

2. Use of Studio & Equipment

A. Acceptable Use

You agree to use the studio responsibly and comply with all posted rules. You must:

• Follow safety instructions for lighting and equipment
• Keep food and drinks away from electronics
• Respect noise limits
• Use the space for lawful purposes only
• Supervise children or minors at all times

B. Damage & Liability

You agree to:

• Pay for replacement or repair of any damaged equipment
• Accept responsibility for all individuals you bring into the studio
• Indemnify the studio from claims related to your activities

We are not liable for:

• Personal injury in the studio
• Loss of personal property
• Lost footage or corrupted media files
• Business or production interruption

3. Add-On Services

If you hire our assistants, operators, or technicians:

• They act to support your project but do not direct creative content unless hired for that role
• You retain ownership of media created unless otherwise agreed
• Additional service fees may apply

4. Media Ownership

A. You Own Your Content

All media you create in the studio remains your property.

B. Our Right to Refuse Illegal or Inappropriate Work

We may refuse projects involving illegal activity, sexually explicit content, violence, or unsafe practices.

5. Website Use

A. Intellectual Property

The Site, text, branding, graphics, logos, and content are owned by the studio. You may not copy or redistribute without permission.

B. Prohibited Website Activity

You agree not to:

• Attempt to access restricted areas
• Upload malicious code
• Scrape, harvest, or resell data from the Site
• Misrepresent your identity

6. Payment, Billing & Refunds

• All payments are processed through third-party vendors (e.g., Stripe, Square).
• All sales are final unless otherwise stated in writing.

7. Limitation of Liability

To the maximum extent permitted by law, we are not liable for:

• Loss of revenue
• Loss of footage
• Production delays
• Equipment incompatibility
• Business interruption
• Any indirect, incidental, or consequential damages

8. Indemnification

You agree to indemnify and hold harmless the studio and its staff from claims, damages, liabilities, or expenses related to your use of the studio.

9. Governing Law

These Terms are governed by the laws of the State of Florida.

10. Contact

For questions regarding these Terms:
Hello@SignatureRentalStudio.com
(407) 961-6292

Studio Rules
1. Cleanliness & Reset

• The studio must be left in the same condition as it was found.
• All trash must be placed in provided bins.
• Furniture, props, stands, and equipment must be returned to their original locations.
• Glitter, confetti, powder, paint, smoke bombs, or any material that can stain or scatter are not permitted unless approved in writing. Additional cleaning fees may apply.
• Excessive mess or failure to reset the space may result in a cleaning fee or loss of security deposit.

2. Noise & Conduct

• Please keep noise at a respectful level. Loud music, yelling, or disturbances affecting nearby businesses or residents are prohibited.
• The studio reserves the right to stop any session that becomes unsafe, disruptive, or violates building rules.
• No illegal substances, weapons, or hazardous materials are permitted.

3. Props & Set Usage

• You may bring your own props as long as they do not damage the facility or equipment.
• Props that involve liquids, food, paint, or potentially staining materials require prior written approval.
• Standing or sitting on non-stable furniture, tabletops, or equipment is prohibited unless specifically designed for that use.

4. Pets & Animals

• Pets/animals are not allowed unless cleared in advance.
• Approved animals must be supervised at all times.
• You are responsible for any damage or waste caused by animals. Additional cleaning fees may apply.

5. Safety

• All cables must be taped down or routed safely.
• Do not modify or rewire any equipment.
• Children must be supervised by an adult at all times.
• Exceeding equipment weight limits or unsafe rigging is not permitted.

Security Deposit Policy

1. When a Deposit Is Required

A refundable security deposit may be required for:

• Large productions
• High-risk sets (liquids, props, wardrobe changes, etc.)
• Use of specialty equipment
• After-hours access
• First-time renters

The required amount will be stated during booking (typically $100–$500 depending on the project).

2. Conditions for Retaining Part or All of the Deposit

Your deposit may be withheld, partially or fully, if:

• The studio is not left in acceptable condition
• Equipment, props, or furniture are damaged or missing
• Glitter, confetti, paint, or difficult-to-clean materials were used
• Overtime was incurred and not paid at checkout
• Additional cleaning or reset time is required
• Any building rules were violated
• There is damage to walls, floors, ceilings, or fixtures
• The lockout policy (below) is triggered

3. Return of Deposit

• Deposits are typically refunded within 1–2 business days after inspection.
• Any deductions will be itemized and emailed to you.
• You are responsible for repair or replacement costs exceeding the deposit amount.

Lockout Policy

1. Late Arrival / Inability to Access

If you arrive late and cannot access the studio because you did not follow check-in instructions, building entry procedures, or failed to notify staff:

• Your booking time will continue as scheduled.
• No refund or extension is provided.

2. Lost or Unreturned Access Keys/Fobs/Codes

• Lost or unreturned keys will incur a replacement fee of $400.
• Replacement costs may be deducted from your security deposit or charged to your card on file.

3. Locking Yourself Out During the Session

If you lock yourself out mid-session and require staff to return on-site to let you in:

• A lockout fee may be charged (commonly $50–$100 depending on time of day).
• After-hours lockouts may incur higher fees.

4. Unauthorized Entry or Forcing Entry

Attempting to force entry, tamper with doors, bypass building security, or prop secure doors open will:

• Result in immediate termination of the session,
• Forfeit all fees and the deposit, and
• Possibly incur damage charges or building fines.

5. End-of-Session Lockout

You must ensure the studio is fully locked and secured upon departure.
Failure to lock doors properly may result in:

• A security breach fee,
• Possible liability for theft or damage incurred, and
• Deduction from the security deposit.

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